Presenter Ready Room [click to expand]
- The Presenter Ready Room is located in Room 311 at the JW Marriott. Please check the map of the venue and signs on-site for the exact location.
- Oral presenters may view their already loaded presentations on the computers. Changes to the presentations must be made at least one hour prior to the presentation and approved by the Nurse Planner on-site; however, changing content on-site is not ideal. Presentations can be made from handouts, which will be the responsibility of the presenting author. If a presentation is missing, please immediately notify staff.
- The Presenter Ready Room is available for use during the following times:
- Saturday, 8 November 2025: 11:00 a.m.-noon (1100-1200) and 2:30-3:30 p.m. (1430-1530)
- Sunday, 9 November 2025: 9:30 a.m.-1:00 p.m. (0930-1300)
- Monday, 10 November 2025: 8:00-9:45 a.m. (0800-0945) and Noon-3:45 p.m. (1200-1545)
- Tuesday, 11 November 2025: 7:00-9:00 a.m. (0700-0900)
Presentation Information [click to expand]
Rapid Presentations
- This is a newer format at Sigma events.
- You will have no more than 5 minutes to present your information. Your short presentation should entice people to want to discuss with you further after the presentation.
- Several presenters will present and then the presenters and attendees will break out into smaller groups for discussion about their presentation topic.
- Please refer to your invitation to present for the date and time of your presentation.
Audio/Visual Equipment Guidelines and Requirements [click to expand]
- All session rooms are equipped with:
- LCD projector
- Microphone
- Computer
- Projection screen
- All presentations must be given on the provided computer and projector. Presenters CANNOT use personal equipment or attach personal equipment to the equipment provided by the audio/visual vendor.
- Only provided equipment and software are available for use during presentation. Specialized software (Flash, QuickTime, etc.) will not be supported on-site.
- We cannot guarantee that there will be a podium in the room for presenting.
Presentation Guidelines and Requirements [click to expand]
- All presentations will be pre-loaded and linked by Sigma to reduce downtime due to technical problems and ease the transition between presenters.
- All final presentation files must be uploaded as a PDF. Please name your file as follows: Abstract ID#_Presenting Author Last Name_Type of Presentation
- Example: 4177781_Smith_ Oral
- Example: 4177781_Doe_PK
- Final presentation files will need to be uploaded via the Invitation to Present no later than 11:00 p.m. (2300) ET on 15 August 2025.
- If unable to upload the presentation, contact abstracts@sigmanursing.org to make arrangements.
- Embedded audio and video files are not permitted and will not be supported on-site.
- Presenters are not required to use electronic means to present their work; however, no other equipment will be made available for presentations except for what has been stated above.
- If you wish, you may download and utilize the conference-themed PowerPoint template we’ve created to help you format your presentation.
- We cannot guarantee that "Presenter's View" will be available on the computers for your presentation. Please come prepared with notes to present from if needed.
Handouts [click to expand]
- The hotel has a business center where handouts can be made on-site for a fee.
- Sigma will not provide or print handouts for the concurrent sessions. If presenters want to provide handouts, Sigma recommends approximately 20 copies.
Speaker Guidelines for Addressing International Audiences [click to expand]
Best practice approaches for addressing international audiences
- Present with shorter sentences and use simple words in a slower cadence.1
- Avoid abbreviations, jargon/slang, or idioms.2
- Limit use of content that is specific to any single nation.
- Do not use jokes during the presentation, as jokes will not likely translate well between different cultures.1,3
- Be mindful of nonverbal communication.3
Presentation Recommendations [click to expand]
General Information
- Be engaging and draw the attendees in with the presentation.
- Your audience will be multinational. Be sure to explain/define any slang terms, acronyms, etc.
- Be aware of the time limitation of no more than 5 minutes.
- If using a PowerPoint presentation, make sure that your present the information in a clear, consistent way with font size that is easy to read (no smaller than 24-point).
- Information should be spaced evenly on the page.
- Speech is not written, but highlighted, on the page.
Color/Font
- Use the option for ‘Font TrueType’.
- Maintain consistent fonts throughout, using no more than two fonts on one slide.
- Use traditional bullets (i.e., circles or squares), instead of ‘fun’ bullets. Depending on the version of PowerPoint used, some bullets may not transfer.
- Background and font color are easy to read at a distance.
- Font should be easy to read (no smaller than 24-point).
- Headers are in the same font and font size throughout the presentation.
- The body of the slides should be in the same font and font size throughout the presentation.
Animation
- Limit animations.
- If using animation, be sure that animation is timed, and transitions do not occur on the click.