Rapid Presentation Rounds Guidelines

• The Presenter Ready Room is located in Room 208 of the Henry B. Gonzalez, Grand Hyatt and Marriott River Center. Please check the map of the venue and signs on-site for the exact location.
• Oral presenters may view their already loaded presentations on the computers. Changes to the presentations must be made at least one hour prior to the presentation and approved by the Nurse Planner on-site; however, changing content on-site is not ideal. Presentations can be made from handouts, which will be the responsibility of the presenting author. If a presentation is missing, please immediately notify staff.
• The Presenter Ready Room is available for use during the following times:
  • Saturday, 11 November 2023: 11:00 a.m.-noon (1100-1200) and 2:30-3:30 p.m. (1430-1530)
  • Sunday, 12 November 2023: 9:30 a.m.-1:00 p.m. (0930-1300)
  • Monday, 13 November 2023: 8:00-9:45 a.m. (0800-0945) and Noon-3:45 p.m. (1200-1545)
  • Tuesday, 14 November 2023: 7:00-9:00 a.m. (0700-0900)

Rapid Presentations

• This is a new format at Sigma Events.
• You will have no more than 5 minutes to present your information. Your short presentation should entice people to want to discuss with you further after the presentation.
• Several presenters will present and then the presenters and attendees will break out into smaller groups for discussion about their presentation topic.
• Please refer to your presenter letter for the date and time of your presentation. Presenter letters with scheduled presentations will be sent to all accepted presenting authors by end of March 2023.

Working With Your Moderator

• All session rooms are equipped with:
  • LCD projector
  • Lectern microphone
  • Computer
  • Projection screen
• All presentations must be given on the provided computer and projector. Presenters CANNOT use personal equipment or attach personal equipment to the equipment provided by the audio/visual vendor.
• Only provided equipment and software are available for use during presentation. Specialized software (Flash, QuickTime, etc.) will not be supported on-site.
• We cannot guarantee that there will be a podium in the room for presenting.

• All presentations will be pre-loaded and linked by Sigma to reduce downtime due to technical problems and ease the transition between presenters.
• Presentations must be uploaded via the Speaker’s Corner site no later than 11:59 p.m. (2359) Eastern Time on Wednesday, 16 August 2023. Presenters not meeting this deadline will need to present their presentation by handout or be prepared not to use the provided equipment to present.
• If unable to upload the presentation, contact abstracts@sigmanursing.org to make arrangements.
• Changes to the presentation must be made at least one hour prior to the presentation and approved by the Nurse Planner on-site.
• Embedded audio and video files are not permitted and will not be supported on-site.
• Presenters are not required to use electronic means to present their work; however, no other equipment will be made available for presentations except for what has been stated above.
• If presenters do not plan to use electronic means to present, and specifically PowerPoint software, please email abstracts@sigmanursing.org no later than 11:59 p.m. (2359) Eastern Time on Wednesday, 16 August 2023. Presenters not meeting this deadline will need to present their presentation by handout or be prepared not to use the provided equipment to present.
• We cannot guarantee that "Presenter's View" will be available on the computers for your presentation. Please come prepared with notes to present from if needed.

• Presenters wishing to provide handouts should direct session attendees to access their presentation and PDF materials through the Sigma Repository. This will allow authors to quantify their impact and attendees will be able to access the information at any time. Content will be available on the Sigma Repository approximately 60-90 days after the event.
• The hotel has a business center where handouts can be made on-site for a fee.
• Sigma will NOT provide handouts for the concurrent sessions.

Adapted from a compilation by the ASAE International Section Listserv, May 2008

• If the audience does not have English as their first language, speak slower than usual, and use simpler/smaller words, and simpler/shorter sentences.
• Avoid ‘nation-centric’ expressions, idioms, or slang.
• Limit the use of acronyms or internal lingo and jargon unless previously described/explained.
• Make every attempt to learn more about your audience, their culture, and their preferred learning style. This will help you interpret their verbal feedback during a question and answer session or non-verbal response to your presentation.

General Information

• Be engaging and draw the attendees in with the presentation.
• Your audience will be multinational. Be sure to explain/define any slang terms, acronyms, etc.
• Be aware of the time limitation of no more than 5 minutes.
• If using a PowerPoint presentation, make sure that your present the information in a clear, consistent way with font size that is easy to read (no smaller than 24-point).
• Information should be spaced evenly on the page.
• Speech is not written, but highlighted, on the page.

Color/Font

• Use the option for ‘Font TrueType’.
• Maintain consistent fonts throughout, using no more than two fonts on one slide.
• Use traditional bullets (i.e., circles or squares), instead of ‘fun’ bullets. Depending on the version of PowerPoint used, some bullets may not transfer.
• Background and font color are easy to read at a distance.
• Font should be easy to read (no smaller than 24-point).
• Headers are in the same font and font size throughout the presentation.
• The body of the slides should be in the same font and font size throughout the presentation.

Animation

• Limit animations.
• If using animation, be sure that animation is timed, and transitions do not occur on the click.