Convention 2023
Convention 2023
Convention 2023

DELEGATE information

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House of Delegates

The House of Delegates is the body of Sigma that holds legislative and judicial powers. According to the bylaws, each chapter must have representation to act on its behalf in the House of Delegates for items of business before the organization. It is vital that every chapter is represented and has a voice, so your service as a delegate is truly appreciated!

For the 47th Biennial Convention, the House of Delegates will take place from 14-15 November. This is a synchronous event, and all delegates (in-person and virtual) must be available during the posted times in order to participate and cast their votes in real-time. These sessions will include voting on proposed bylaws and articles of incorporation amendments and the slate of international officers, reporting on the activities of the biennium, and recognition of award recipients and new chapters.

Chapters should have identified convention delegates in the Chapter Management System (CMS). If your chapter has any delegate changes, please contact delegatesupport@sigmanursing.org.


Each chapter has two delegate positions to fill. One person can fill both roles but needs to be designated in the Chapter Management System as both Convention Delegate 1 and Convention Delegate 2 for that individual to cast both chapter votes during the proceedings. It is also recommended that chapters identify an alternate delegate to ensure chapter representation in case an emergency arises. This is especially important if only one person is listed as both Convention Delegate 1 and Convention Delegate 2 and is casting both votes. Please keep in mind that any active, dues-paying member of your chapter can represent the chapter as a delegate. In addition to identifying delegates in the CMS, delegates also need to be registered convention attendees in order to participate.

Chapter Delegates Community

If you are serving as a chapter delegate, be sure to visit The Circle, Sigma’s online member community, where you’ll find a special community just for delegates. The Chapter Delegates Community is a place where you can ask questions about your role, find links to important documents (ballot and proposed bylaws and articles of incorporation changes), learn about the schedule of events, and talk with other delegates and staff.

Delegate Materials

 

Voting

Prior to the convention, delegates should become familiar with the issues to be considered and communicate with your chapter membership to determine how the chapter would like their votes to be cast.

Bylaws, Articles of Incorporation, and Resolutions

During the House of Delegates, delegates will vote on changes to Sigma's bylaws, articles of incorporation, and resolutions. 

Ballot

View the 2023-2025 international ballot »

Meet the Candidates

During the House of Delegates, delegates will vote on the slate of international officers.
View candidate photos, statements, and videos »
(Note: You must log in with your Sigma username and password.)

Voting Information

The virtual House of Delegates will operate on a standalone platform different from the online convention. Sigma is working with Lumi Global, our longtime electronic voting partner, to customize their platform for the upcoming member meeting. Lumi has worked with hundreds of organizations to facilitate secure, user-friendly meetings and voting. 

We have compiled a step-by-step instruction sheet to help you navigate the virtual meeting platform. Important information is included, such as understanding how to log in to the virtual platform, how to join the speaking queue, and what to do if you are having technical problems. Please read these instructions prior to your attendance at the practice session and virtual convention.

All delegates will use their own personal devices to cast their votes.

In-Person Delegates

Virtual Delegates

  • Voting should be done on a laptop or desktop computer with speakers and a microphone. If you have questions or experience any issues, please chat with delegate support staff.
  • Please have access to a strong, reliable internet connection for streaming the live meeting.
  • Google Chrome is the preferred web browser to use.
    • Other web browsers that are supported: New Edge (Chromium) or Firefox
    • Web browsers that are not supported: ‘Legacy’ Edge, Safari, Internet Explorer
  • Please make sure to update your web browsers to the newest version for the best viewing experience.
  • Access a step-by-step instruction sheet to help you navigate the virtual meeting platform.
Test your tech

In preparation for the House of Delegate sessions 14-15 November, there will be designated times for all delegates to practice logging in to the Lumi voting platform.

Test on your own: During the Test Your Tech sessions that will be offered 7:00 a.m.-5:00 p.m. daily until 13 November, all delegates should try logging in with the same device they plan to use while participating in the House of Delegates.

Miss the live orientation? View a recording of the one-hour session that included a presentation on how to use the virtual platform, cast your vote in the virtual platform, and speak from the virtual floor.

Parliamentarian Hours

Virtual delegates:
If you plan on making a motion or nomination from the floor, please attend a Virtual Parliamentarian Office Hours session.

Monday, 13 November, 4:00-5:00 p.m. EST (3:00-4:00 p.m. CST) 

Tuesday, 14 November, 4:30-5:30 p.m. EST (3:30-5:30 p.m. CST)

All must join at the start; if no one joins by 20 minutes after the session begins, the Zoom will be closed.

In-person delegates:
If you plan on making a motion or nomination from the floor, please attend a Parliamentarian Office Hours session located in room 216B.

Monday, 13 November, 3:00-5:00 p.m. CST
Tuesday, 14 November, Available for 1 hour starting 30 minutes after the close of the House of Delegates.

Questions about your role?

If you need further clarification about your role or have any questions, please chat or email with delegate support staff for a prompt response. Delegates with questions at convention may visit the Delegate Information Desk located in the Hall 4 West Registration. Please check your convention program book or the event app for the Delegate Information Desk hours.