EVENT PARTNERSHIP Opportunities

TABLETOP EXHIBIT: US $2,250*

Exhibiting at congress is a great way to reach nurse leaders throughout the world. Exhibits will be open Thursday-Sunday, 17-20 July 2025. Exhibit viewing schedule coming soon!

Exhibitors will also have an opportunity to reach congress virtual attendees via the virtual platform.

Who should exhibit?

What do you get?

• Skirted 6-foot by 30-inch table, two chairs, and free Wi-Fi access
• High-traffic area located near plenary sessions, poster presentations, and refreshment breaks
• Fifty percent (50%) discount on one congress registration valued at US $999 when purchased by the early registration deadline
• Citations in Sigma electronic and print publications disseminated to more than 100,000 nurse leaders
• Citation in the congress program book, on the virtual platform and mobile app available to in-person and virtual attendees
• Recognition on event viewing screens during the opening and closing plenaries also being broadcast to virtual attendees
• Opportunity to purchase a pre-congress list of attendees for one-time use in promoting your presence at the 2024 International Nursing Research Congress
• Exclusive opportunity to exhibitors to enhance your listing in the congress program and congress mobile app

ENHANCED EXHIBITOR LISTING: US $400*

Add your logo to your print program listing and your logo/link to the congress mobile app listing. One conference push notification (140-character limit) during exhibit viewing times also included.

*Non-profits located in lower and middle income countries may request information about other rates.

Sponsorship requests are accepted on a first-come, first-served basis. Sponsors may choose to be exclusive or may co-sponsor an event with one or more organizations unless there is inadequate space for more than one organizational name and logo.

All sponsors receive:

• Recognition in the official printed program disseminated to more than 1,000 global nurse leaders
• Citation on Sigma’s website and in electronic and print publications disseminated to more than 135,000 global nurse leaders
• Recognition in electronic newsletters disseminated to members in advance of and immediately following congress
• Recognition in the congress program provided in print to onsite attendees and on the virtual platform
• Recognition from the podium at the Opening Plenary also broadcast live to virtual attendees
• Citation on the event mobile app and on event viewing screens
• Recognition via push notifications to all congress attendees

PLATINUM SPONSOR: US $8,500* (choose one, each exclusive)

Includes FREE tabletop (US $2,250 value), one FREE congress in-person registration or 2 FREE virtual registrations (US $999 value), one Lunch Feature Slide (US $1,500 value) and pre- or post-congress postal address list (US $550 value)

• Attendee Tote Bag — Provided to all onsite attendees, featuring your name/logo prominently. This tote bag is likely to carry souvenirs home!
• [SOLD] Opening Plenary Session (Thursday) — Opportunity to give brief remarks from podium at start of opening plenary session.
• Welcome Reception — Opportunity to give brief remarks from the podium following opening plenary session, inviting attendees to enjoy refreshments and hors d'oeuvres.
• Wi-Fi — Every attendee asks for the Wi-Fi password; along with the detail, they'll find your name/logo in the following locations: Wi-Fi login page, email blast to attendees, signage throughout event, and in the printed program.
• Lunch Functions — Captive audiences at lunch functions on Friday, Saturday, and Sunday are a prime spot for your name/logo on signage.
• [SOLD] International Nurse Researcher Hall of Fame Presentation — Recognizing the impressive honorees, featuring opportunity to congratulate recipients on stage.

GOLD SPONSOR: US $7,000* (choose one, each exclusive)

Includes FREE tabletop (US $2,250 value), one FREE congress in-person registration or 2 FREE virtual registrations (US $999 value), and pre- or post-congress postal address list (US $550 value)

• [SOLD] Attendee Lanyards — Provided to all onsite attendees, featuring your name/logo prominently on the lanyard, with ability to customize colors, if desired.
• Mobile App — Sigma events boast a 95%+ adoption rate for the mobile application; your name/logo will be prominently featured on the opening splash screen for all attendees.
• Concurrent Session Signage — Your logo would be featured on more than 12 concurrent educational session signs (24"x36") posted throughout congress and seen by attendees several times per day.
• Presenter Ready Room — The majority of the more than 450 in-person presenters will utilize the presenter ready room at some point during the event to confirm session details or connect with Sigma staff regarding their presentation; your name/logo will be on signage outside room for the duration of the conference as well as on table tents in the room.
• Emerging Nurse Researcher / Scholar Awards Presentation — Recognizing the impressive honorees, featuring opportunity to congratulate recipients on stage as well as your name/logo on the print program page featuring five (5) honorees.
• Poster Sessions — Split into two different sessions due to popularity, the poster sessions will have signage that features your name/logo prominently.
• Arrival Coffee — The arrival coffee is a highly-anticipated component of congress, with attendees seeking some caffeine as they pick up their registration packet and become energized.
• Daily Break Sponsor (Friday) — Morning and afternoon breaks are often the most highly attended functions at events; your logo would be on signage during both break functions on Friday.
• Daily Break Sponsor (Saturday) — Morning and afternoon breaks are often the most highly attended functions at events; your logo would be on signage during both break functions on Saturday.
• Daily Break Sponsor (Sunday) — Morning and afternoon breaks are often the most highly attended functions at events; your logo would be on signage during both break functions on Sunday.

SILVER SPONSOR: US $5,500* (choose one, each exclusive)

Includes one FREE congress in-person registration or 2 FREE virtual registrations (US $999 value)

• Closing Plenary Session (Sunday) — Opportunity to give brief remarks from podium during closing plenary session.
• Attendee Name Badges — Provided to all onsite attendees, featuring your name/logo prominently on the name badge design.
• Global Research Collaboration — Dedicated networking time and space for global researchers, happening on Friday.
• Quiet / Prayer Room — This space is reserved for anyone who needs to step away from the event and take a moment to reflect, recharge, and/or remove outside interruptions; your logo would be featured on the signage asking fellow attendees to silence and put away electronics, refrain from speaking to others, and respect the space of others in the room.
• Virtual Event Live Q&A Session Sponsor — Featuring name/logo on virtual event website for all Q&A sessions as well as verbal mention at start of each Q&A by session moderator.
• Pre-Conference Grant Writing Workshop — This grant writing pre-conference is designed to empower nurse researchers and educators with the skills and strategies needed to craft compelling proposals and secure funding for innovative, global healthcare projects. Your logo will be featured on signage, and your organization will be recognized at the start of the pre-con.
• Pre-Conference Workshop (TBD)

*Non-profits located in lower and middle income countries may request information about other rates.

Capture the attention of congress attendees with your name/logo on one or more of these highly visible branding opportunities at the beautiful Hyatt Regency Seattle (complimentary design included).

For options and more information, please contact chris@sigmanursing.org.

Lunch Feature Slide (US $1,500) (limited quantity)

Feature your brand, programs, services, and more on a dedicated slide during all lunch functions throughout the event. Feel free to include a QR code to drive traffic!

Directional Meter Board (US $2,500)

Your message and logo featured on both sides of meter board (36”W x 84”H) including congress program schedule and located in a high-traffic area.

*Non-profits located in lower and middle income countries may request information about other rates.

PRINT PROGRAM ADVERTISING

Promote your products, programs, or services; pay tribute to a nursing colleague or leader; or advertise employment opportunities to global nurse leaders attending congress—in person and virtually—by placing a full-color advertisement in the conference program provided onsite in print and also featured on the virtual conference platform. Ad art must be submitted on or before 2 May 2025 in electronic format only (PDF 4-color [CMYK]) to chris@sigmanursing.org.

Note: When recognizing recipients of Sigma Theta Tau International Honor Society of Nursing awards in congress advertising, please use the official shorter naming reference, “Sigma.”

*Trim plus .125" bleed all sides

NOTE: Half-page and quarter-page ads not bordered by graphics or background will require a minimum 2 pt. border.

ONLINE BANNER ADVERTISING

Banner advertising is available on the congress home page (US $1,000/month) and congress virtual platform (US $550). Space is reserved on a first-come, first-served basis, and files must be submitted to chris@sigmanursing.org at least 2 weeks in advance of desired placement. All website ads are rotating, with a guaranteed minimum 25% placement using the following specifications: 728 x 90 px (desktop)/300 x 250 px (mobile).

MOBILE APP BANNER AD: US $450

The 2024 congress mobile app will feature complete program details, live updates, links to important presentation information, speaker bios, and more. In-person attendees may access the app via their smartphone or tablet. Your mobile app ad will show on the home screen for the duration of the conference (unless otherwise agreed upon). Please use these specifications when submitting your banner ad:

• File type(s): .PNG or .JPG
• Artwork specs: 444 x 306px
• URL: please provide specific external URL for when clicked

You may link the ad to an outside URL starting with http:// or https://. Please submit ad using specs stated above on or before 27 June 2025.

POSTAL ADDRESS LIST

You may request a one-time-only postal address list of registered pre- or post-congress attendees for US $550*. The signed list rental agreement must be completed and returned before release of list. The pre-congress list will be available approximately six weeks before the event, and the post-congress list will be available approximately two weeks following congress.

*Non-profits located in lower and middle income countries may request information about other rates.

2025 SIGMA CONGRESS RULES AND REGULATIONS

Please read the following information carefully.

Your completion of an online application to sponsor conveys your acceptance of and willingness to abide by these provisions as outlined.

Exhibit Hours and Staffing: Tabletop displays will be located in a high-traffic area and will be available for viewing during breaks and throughout congress. (Note: This is not a secured space. Please see “Security/Liability” section below.) Displays must remain in place and be staffed during all designated exhibit viewing times shown on the schedule.

Acceptance of Applications: Space is limited. Applications are accepted on a first-come, first-served basis. Only applications paid in full by the 30 April 2025 deadline will be assigned space. Sigma Theta Tau International Honor Society of Nursing, Inc. (Sigma) reserves the right to decline any or all exhibitor applications at its sole discretion.

Cancellation Policy: Full refunds will be given with written notice of cancellation received on or before 30 April 2025. Sigma, its agents and employees will not be liable for exhibitor’s failure to exhibit. In the event it becomes necessary to relocate, reformat and/or revise dates for the 2025 International Nursing Research Congress for any reason, all exhibitor and/or sponsorship payment obligations contained in this agreement shall be retained unless otherwise agreed upon by both parties. In the event it becomes necessary to cancel said event, payments will be applied to the following event or refunded as requested.

Exhibitor Registration: Each tabletop purchase includes a 50% discount on one attendee registration, valued at US $999, when completed by the early registration deadline. Specific instructions and a complimentary registration code will be provided upon acceptance of application. Additional exhibit staff passes may be purchased at on-site registration for US $450 each per day.

Equipment/Electricity/Internet/Shipping/Deliveries: Exhibitors will be provided with a six-foot by 30-inch skirted table and two chairs. Information will be provided approximately three months prior to the event.

Security/Liability: Neither Sigma nor the Hyatt Regency Seattle accepts any liability for equipment, goods, displays, or other materials that arrive or fail to arrive at the Hyatt Regency Seattle. The exhibitor shall maintain insurance sufficient to cover any claims or liabilities that may reasonably arise from or relate to your obligations according to this prospectus and will provide such proof of insurance upon request. Exhibitors shall indemnify and hold harmless the Hyatt Regency Seattle and its servicing agents from all liability (damage or accident) that might ensue from any cause resulting from or connected with transportation, placing, removal, or display of exhibits. The exhibitor assumes entire responsibility and hereby agrees to protect, defend, indemnify, and hold the Hyatt Regency Seattle and its affiliates, employees, officers, directors, and agents harmless against all claims, losses, or damages to persons or property, governmental charges, or fines and attorney’s fees arising from or caused by its installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the Hyatt Regency Seattle and its employees and agents. Neither party will be liable for punitive damages.