Exhibit, Sponsorship, & Advertising Opportunities

Applications accepted through 14 December 2018

See the list of participating organizations as of 6 November 2018.

The Creating Healthy Work Environments conference attracts more than 400 student nurses and nurses in clinical practice, nursing management, administration, and education interested in exploring and defining the essential components of a healthy work environment and identifying strategies to create and nurture healthy interdisciplinary work environments.

Who should participate?

  • Academic Programs
  • Associations/Nonprofit Organizations
  • Book and Journal Publishers
  • Consulting Services
  • Continuing Education Providers
  • Education Technology Producers
  • Government or State Health Agencies
  • Healthcare Providers
  • Health and Wellness Product Providers
  • Hospital and School Equipment Suppliers
  • Medical/Health Product Companies
  • Pharmaceutical Companies
  • Professional Development Providers
  • Recruitment Organizations
  • Scrubs and Accessories Sellers
  • Software and Web-Based Product Companies
  • Simulation, Technology, and Skills Lab Providers
  • Test Prep Providers
  • Travel Nurse Recruiters
Exhibits

TABLE TOP EXHIBITS: US $750

Includes complimentary six-foot skirted table for display purposes, two chairs, and two exhibit-only badges. Dedicated viewing time is limited. Tables located in a high-traffic (unsecured) carpeted area.

PRELIMINARY EXHIBITS SCHEDULE

Friday, 22 February 2019

Exhibitor Move-In: 8:30‑10:30 a.m. (0830‑1030)
Exhibit Viewing: 10:30‑11:00 a.m. (1030‑1100)
Exhibit Viewing: 11:45 a.m.-12:45 p.m. (1145-1245)
Exhibit Viewing: 3:20-3:50 p.m. (1530‑1545)

Saturday, 23 February 2019

Exhibit Viewing: 10:10‑10:25 a.m. (1010‑1025)
Exhibit Viewing: 12:05‑2:05 p.m. (1205‑1405)
Lunch/Plenary: 12:35-1:35 p.m. (1235-1335) 
Exhibit Viewing: 3:45-4:15 p.m. (1545‑1615)
Exhibitor Move-Out: 4:15-5:00 p.m. (1615-1700)

ENHANCED EXHIBITOR PRINT PROGRAM & MOBILE APP LISTING: US $150

Add your logo to your print program listing and your logo/link to the congress mobile app featuring exhibitors, program details, speaker bios, live updates, and much, much more. Two (2) conference push notifications (140-character limit) during exhibit viewing times also included.

Sponsorships

Sponsorship requests are accepted on a first-come, first-served basis. Sponsors may choose to be exclusive or may co-sponsor an event with one or more organizations unless there is inadequate space for more than one name/logo.

All package sponsors receive:

  • Complimentary table top display space (US $750 value)
  • Citation in the official program
  • Recognition at the opening plenary session and on event viewing screen
  • Citation on conference website and mobile app, including logo
  • Sponsor ribbons for all representatives

SILVER SPONSOR: US $2,500

Special recognition as a Silver conference sponsor including a selected event/activity (choose one).

  • Plenary Session II (Saturday)
  • Healthy Work Environment Awards Presentation
  • Sigma Career Advising
    Attendees will be able to sign up in advance to receive career advice. Your school or chapter is invited to provide volunteers. As a Sigma career advising sponsor, you will receive this additional logo placement recognition:
    • Career advising page on the Creating Healthy Work Environments event website
    • Pre- and post-plenary sessions slide with career advising dates/times
    • On-site appointment forms
    • Volunteer reminder cards
    • On-site room signage
  • Sigma Wellness Center
    Sigma is taking creating healthy work environments to heart! This event will feature rejuvenating interactive sessions that allow nurses to engage in self-care practices such as mindfulness meditation, yoga, and canvas painting. The Wellness Center will also offer two or more “Find the Clues, Find the Cure” Escape Room sessions. Participants must solve a series of clues to unlock the cure for the conference epidemic. This is a fun and engaging group activity designed to help participants explore team dynamics and discover their inner leader. Note: This activity was piloted at the Leadership Connection conference in Indianapolis in September 2018 and was a resounding success!

GOLD SPONSOR: US $4,000

Special recognition as a Gold conference sponsor including a selected event/activity (choose one):

  • Attendee name badges imprinted with your name/logo
  • Attendee lanyards imprinted with your name/logo
  • Conference mobile app including recognition on the splash page and a banner ad

PLATINUM SPONSOR: US $6,000

Special recognition as a Platinum conference sponsor including a selected event/activity (choose one) plus a complimentary half-page program ad:

  • Attendee tote bags imprinted with your name/logo
  • Poster sessions (Friday-Sunday)
  • Opening Plenary Keynote (Friday)
Advertising

PRINT PROGRAM ADVERTISING

Promote your products, programs, or services; pay tribute to a nursing colleague or leader; or advertise employment opportunities to the more than 400 nurses attending CHWE by placing a full-color advertisement in the printed conference program. Ad art must be submitted to kathy@sigmanursing.org on or before 4 January 2019 in electronic format only (PDF 4-color [CMYK]).

Ad Size (W x H)
Rate
Quarter page: 3.625" x 4.875"
$495
Half page horizontal: 7.5" x 4.875"
$775
Half page vertical: 3.625" x 10"
$775
Full page, no bleed: 7.5" x 10" $1,475
Full page with bleed*: 8.5" x 11" + bleed*  $1,475

*Trim plus .125" bleed all sides
NOTE: Half-page and quarter-page ads not bordered by graphics will require a minimum 2 pt. border.

Advertising Ad Specs

ONLINE ADVERTISING

As the most widely-utilized member benefit, reaching nearly 45,000 people monthly, Sigma’s award-winning website creates a community where members from around the world come to connect, engage, and learn.

Advertising is available for the conference home page and call for abstracts page on a per-month, first-come, first-served basis. Files must be submitted to kathy@sigmanursing.org at least two weeks in advance of desired month(s).

    Monthly Rates*
Home page 728 x 90 px/​300 x 250 px (mobile) US $550
Abstracts page 728 x 90 px/​300 x 250 px (mobile) US $350

*All website ads are rotating, with a guaranteed minimum 25% placement.

CONFERENCE MOBILE APP BANNER AD: US $200

The 2019 CHWE conference mobile app will feature complete program details, live updates, links to important presentation information, speaker bios, and more. Attendees may access the app via their smartphone or tablet. Your mobile app ad will rotate throughout the entire event for up to 10 seconds.

Please submit your banner ad in two sizes to kathy@sigmanursing.org on or before 4 January 2019 using these specifications: Smartphone: 640 x 150 pixels, PNG or JPEG; Tablet: 552 x 150 pixels, PNG or JPEG. You may link the ad to an outside URL starting with http:// or https://.

POSTAL ADDRESS LIST: US $200

Request a one-time-only postal address list of registered pre- or post-event attendees. The signed list rental agreement must be completed and returned with purchase request. The pre-event list will be available approximately six weeks before the event, and the post-event list will be available approximately two weeks following the event.

Exhibitor Rules and Regulations

2019 Exhibitor Rules & Regulations

Please read the following information carefully. Your completion of an online application to sponsor conveys your acceptance of and willingness to abide by these Sigma Theta Tau International Honor Society of Nursing (Sigma) exhibitor rules and regulations as outlined.

Exhibit Hours and Staffing: Tabletop displays will be located in a high-traffic carpeted area and will be available for viewing during scheduled viewing times. (Note: This is not a secured space. Please see “Security/Liability” section below.) Displays must remain in place and be staffed during all designated exhibit viewing times.

Acceptance of Applications: Space is limited. Applications are accepted on a first-come, first-served basis. Sigma reserves the right to decline any or all exhibitor applications at its sole discretion.

Cancellation Policy: Full refunds will be given with written notice of cancellation received on or before 14 December 2018. No refund thereafter.

Exhibitor Registration: Each tabletop purchase includes two (2) exhibit-only badges. Exhibitors wishing to attend sessions and collect continuing education credits must register for the conference.

Equipment/Electricity/Internet: Exhibitors will be provided with a six-foot by 30-inch skirted table and two chairs located in a fully-carpeted area. Forms for purchasing additional items such as electricity, audiovisual equipment, easels, etc., will be provided approximately three months before the conference and/or upon acceptance of the space application.

Shipping/Deliveries: Information and forms will be provided approximately three months before the conference and/or upon acceptance of the application for space. A fee will be assessed equal to costs incurred by Sigma for booth materials left onsite.

Security/Liability: Neither Sigma nor the New Orleans Marriott accepts any liability for equipment, goods, displays, or other materials that arrive or fail to arrive at the New Orleans Marriott. The exhibitor shall maintain insurance sufficient to cover any claims or liabilities that may reasonably arise from or relate to your obligations according to this prospectus and will provide such proof of insurance upon request. Exhibitors shall indemnify and hold harmless Sigma and the New Orleans Marriott and its servicing agents from all liability (damage or accident) that might ensue from any cause resulting from or connected with transportation, placing, removal, or display of exhibits. The exhibitor assumes entire responsibility and hereby agrees to protect, defend, indemnify, and hold Sigma and the New Orleans Marriott and its affiliates, employees, officers, directors, and agents harmless against all claims, losses, or damages to persons or property, governmental charges, or fines and attorney’s fees arising from or caused by its installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of Sigma and the New Orleans Marriott and its employees and agents. Neither party will be liable for punitive damages.

For more information, please contact kathy@sigmanursing.org or call 888.634.7575 (US/Canada toll-free) or +1.317.634.8171.