Exhibit, Sponsorship, & Advertising Opportunities

Applications accepted through 20 January 2022

Sigma's 2022 Creating Healthy Work Environments conference will bring together, via in-person and virtual presentations, more than 600 student nurses and nurses in clinical practice, nursing management, administration, and education interested in exploring and defining the essential components of a healthy work environment and identifying strategies to create and nurture healthy interdisciplinary work environments.

Who should participate?

  • Academic Programs
  • Associations/Nonprofit Organizations
  • Book and Journal Publishers
  • Consulting Services
  • Continuing Education Providers
  • Education Technology Producers
  • Government or State Health Agencies
  • Healthcare Providers
  • Health and Wellness Product Providers
  • Hospital and School Equipment Suppliers
  • Medical/Health Product Companies
  • Pharmaceutical Companies
  • Professional Development Providers
  • Recruitment Organizations
  • Scrubs and Accessories Sellers
  • Software and Web-Based Product Companies
  • Simulation, Technology, and Skills Lab Providers
  • Test Prep Providers
  • Travel Nurse Recruiters
Exhibits

TABLETOP EXHIBITS: US $800*

Includes complimentary six-foot skirted table for display purposes, two chairs, and two exhibit-only badges. Information for ordering additional equipment, electricity, etc., will be provided approximately three months in advance of the conference. Tables located in a high-traffic (unsecured) carpeted area.

EXHIBIT VIEWING SCHEDULE

Designated viewing times will be provided during the 24-26 March 2022 conference, and a detailed schedule will be posted soon.

ENHANCED EXHIBITOR MOBILE APP LISTING: US $100*

Add your logo to your listing in the conference mobile app featuring exhibitors, program details, speaker bios, live updates, and much, much more. One (1) conference push notification (140-character limit) during exhibit viewing times also included.

*Non-profits located in lower and middle income countries may request information about other rates.

Sponsorships

Sponsorship requests are accepted on a first-come, first-served basis. Sponsors may choose to be exclusive or may co-sponsor an event with one or more organizations unless there is inadequate space for more than one name/logo.

All package sponsors receive:

  • Complimentary tabletop display space (US $800 value)
  • Citation in the official pocket program
  • Citation on conference website, virtual platform, and mobile app, including logo
  • Recognition during the opening plenary session to be presented both in-person and virtually
  • Sponsor ribbons for all representatives

SILVER SPONSOR: US $2,500*

Special recognition as a Silver conference sponsor including a selected event/activity (choose one):

  • Healthy Work Environment Awards Presentation — Recognize and honor a clinical facility and academic setting that demonstrate commitment in promoting a healthy work environment and excellence in healthcare outcomes. Note: Includes opportunity to give brief remarks at start of session.
  • Selfie Scavenger Hunt — Attendees will embark on their own selfie scavenger hunt utilizing an app via their personal cellphone to explore all that the area has to offer. This engaging activity will expand the attendee’s minds as they search for key items and snap selfies to show participation. Additional recognition includes your logo featured on app front page plus banner ad and URL link to your website.
  • Sigma Career Advising — In-person and virtual attendees will be able to sign up in advance to receive career advice. As a Sigma career advising sponsor, you will receive logo placement on the event website, onsite appointment forms, volunteer reminder cards, virtual platform, and onsite room signage.
  • Sigma Hackathon — The hackathon will bring together academic and clinical thought leaders from throughout the world with complementary skills and knowledge to create an innovation focused on meaningful recognition of nurses. Subsequently, this work may provide the momentum needed to launch a new collaboration, form the basis for a joint funding proposal, and/or ultimately, a research project with associated dissemination activities (manuscripts, scientific presentations).
  • Sigma Wellness Track — Sigma is taking creating healthy work environments to heart! A special education track featuring interactive, rejuvenating sessions will allow nurses to engage in self-care practices such as mindfulness meditation and yoga.

GOLD SPONSOR: US $4,000*

Special recognition as a Gold conference sponsor including a selected event/activity (choose one):

  • Attendee lanyards imprinted with your name/logo
  • Conference mobile app including recognition on the splash page and a banner ad
  • Pocket Program with your name/logo featured prominently
  • Poster sessions (also available on demand to virtual attendees)
  • Wellness Bundle — Attendees will have the opportunity to receive a wellness bundle to take home and also as a concept to implement in their environment. Bundle will include items to engage all 5 senses such as relaxing scents, chocolates, personal affirmation station, list of meditation apps, and more.
  • Zen Den — To fully immerse themselves in self-care practices, attendees can visit the Zen Den and participate in a variety of activities throughout the conference including yoga, mindfulness, dance therapy, aromatherapy, stretching sessions, storytelling workshop, and enjoy a healthy snack.

PLATINUM SPONSOR: US $5,000*

Special recognition as a Platinum conference sponsor including a selected event/activity (choose one) plus a complimentary mobile app banner ad:

  • Environmentally friendly attendee tote bags imprinted with your name/logo
  • Opening Plenary Keynote (also broadcast live to virtual attendees)

*Non-profits located in lower and middle income countries may request information about other rates.

Advertising

ONLINE BANNER AD: US $350

As the most widely utilized member benefit reaching nearly 45,000 people monthly, Sigma’s award-winning website creates a community where members from around the world come to connect, engage, and learn. 

Online banner ads will be placed within two weeks of receipt on both the conference home page and virtual platform. In order to maximize this opportunity, send your ad as early as possible. Files should be submitted to kathy@sigmanursing.org by no later than 15 February 2022 to be included. Please use the following specifications: 728 x 90 px (desktop) /300 x 250 px (mobile). Note: All website ads are rotating, with a guaranteed minimum 25% placement.

CONFERENCE MOBILE APP BANNER AD: US $250*

The 2022 CHWE conference mobile app will feature complete program details, live updates, links to important presentation information, speaker bios, and more. Attendees may access the app via their smartphone or tablet. Your mobile app ad will rotate throughout the entire event for up to 10 seconds.

Please submit your banner ad in two sizes to kathy@sigmanursing.org on or before 15 February 2022 using these specifications: Smartphone: 640 x 150 pixels, PNG or JPEG; Tablet: 552 x 150 pixels, PNG or JPEG. You may link the ad to an outside URL starting with http:// or https://.

POSTAL ADDRESS LIST: US $200*

Request a one-time-only postal address list of registered pre- or post-event attendees. The signed list rental agreement must be completed and returned with purchase request. The pre-event list will be available approximately six weeks before the event, and the post-event list will be available approximately two weeks following the event.

*Non-profits located in lower and middle income countries may request information about other rates.

Exhibitor Rules and Regulations

2022 Exhibitor Rules & Regulations

Please read the following information carefully. Your completion of an online application to sponsor conveys your acceptance of and willingness to abide by these Sigma Theta Tau International Honor Society of Nursing (Sigma) exhibitor rules and regulations as outlined.

Exhibit Hours and Staffing: Tabletop displays will be located in a high-traffic carpeted area and will be available for viewing during scheduled viewing times. (Note: This is not a secured space. Please see “Security/Liability” section below.) Displays must remain in place and be staffed during all designated exhibit viewing times.

Acceptance of Applications: Space is limited. Applications are accepted on a first-come, first-served basis. Sigma reserves the right to decline any or all exhibitor applications at its sole discretion.

Cancellation Policy: Full refunds will be given with written notice of cancellation received on or before 20 January 2022. No refund thereafter.

Exhibitor Registration: Each tabletop purchase includes two (2) exhibit-only badges. Exhibitors wishing to attend sessions and collect continuing education credits must register for the conference.

Equipment/Electricity/Internet: Exhibitors will be provided with a six-foot by 30-inch skirted table and two chairs located in a fully carpeted area. Forms for purchasing additional items such as electricity, audiovisual equipment, easels, etc., will be provided approximately three months before the conference and/or upon acceptance of the space application.

Shipping/Deliveries: Information and forms will be provided approximately three months before the conference and/or upon acceptance of the application for space. A fee will be assessed equal to costs incurred by Sigma for booth materials left onsite.

Security/Liability: Neither Sigma nor the Renaissance Washington, DC Downtown Hotel accepts any liability for equipment, goods, displays, or other materials that arrive or fail to arrive at the Renaissance Washington, DC Downtown Hotel. The exhibitor shall maintain insurance sufficient to cover any claims or liabilities that may reasonably arise from or relate to your obligations according to this prospectus and will provide such proof of insurance upon request. Exhibitors shall indemnify and hold harmless Sigma and the Renaissance Washington, DC Downtown Hotel and its servicing agents from all liability (damage or accident) that might ensue from any cause resulting from or connected with transportation, placing, removal, or display of exhibits. The exhibitor assumes entire responsibility and hereby agrees to protect, defend, indemnify, and hold Sigma and the Renaissance Washington, DC Downtown Hotel and its affiliates, employees, officers, directors, and agents harmless against all claims, losses, or damages to persons or property, governmental charges, or fines and attorney’s fees arising from or caused by its installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of Sigma and the Renaissance Washington, DC Downtown Hotel and its employees and agents. Neither party will be liable for punitive damages.

For more information, please contact kathy@sigmanursing.org or call 888.634.7575 (US/Canada toll-free) or +1.317.634.8171.