Exhibiting Rules and Regulations
Please read the following information carefully. Your completion of an online application to exhibit conveys your acceptance of and willingness to abide by these Honor Society of Nursing, Sigma Theta Tau International (STTI) exhibitor rules and regulations as outlined.
Exhibit Hours and Staffing: Tabletop displays will be located in a high-traffic, carpeted area and will be available for viewing during scheduled viewing times. (Note: This is not a secured space. Please see “Security/Liability” section below.) Displays must remain in place and be staffed during all designated exhibit viewing times.
Acceptance of Applications: Space is limited. Applications are accepted on a first-come, first-served basis. STTI reserves the right to decline any or all exhibitor applications at its sole discretion.
Cancellation Policy: Full refunds will be given with written notice of cancellation received on or before 31 December 2016. No refund thereafter.
Exhibitor Registration: Each tabletop purchase includes two (2) exhibit-only badges. Exhibitors wishing to attend sessions and collect continuing education credits must register for the conference.
Equipment/Electricity/Internet: Exhibitors will be provided with a skirted table (six-foot by 30-inch) and two chairs located in a fully-carpeted area. Forms for purchasing additional items such as electricity, audiovisual equipment, easels, etc., will be provided approximately three months before the conference and/or upon acceptance of the space application.
Shipping/Deliveries: Information and forms will be provided approximately three months before the conference and/or upon acceptance of the application for space. A fee will be assessed equal to costs incurred by STTI for booth materials left onsite.
Security/Liability: Neither STTI nor the JW Marriott Indianapolis accepts any liability for equipment, goods, displays, or other materials that arrive or fail to arrive at the JW Marriott Indianapolis. The exhibitor shall maintain insurance sufficient to cover any claims or liabilities that may reasonably arise from or relate to your obligations according to this prospectus and will provide such proof of insurance upon request. Exhibitors shall indemnify and hold harmless STTI and the JW Marriott Indianapolis and its servicing agents from all liability (damage or accident) that might ensue from any cause resulting from or connected with transportation, placing, removal, or display of exhibits. The exhibitor assumes entire responsibility and hereby agrees to protect, defend, indemnify, and hold STTI and the JW Marriott Indianapolis and its affiliates, employees, officers, directors, and agents harmless against all claims, losses, or damages to persons or property, governmental charges, or fines and attorney’s fees arising from or caused by its installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of STTI and the JW Marriott Indianapolis and its employees and agents. Neither party will be liable for punitive damages.